Document Management System For Ships | Cargo, Cruise Ships
Streamline HSEQ compliance documentation management
What is DMS?
DMS is a software application that helps teams digitally manage company standards lifecycle end to end, including the creation, approval, publishing, maintenance, and access on the field, allowing onboard and shoreside teams to work collaboratively to develop a fleet-wide library of Documents.
What is the goal of DMS?
The goal of DMS is to help ship operators easily create, find, view, and maintain any Standards Documents, including Corporate HSEQ (Health, Safety, Environment, and Quality) Policies and Standards, Standard Operating Procedures (SOPs), Standard Maintenance Procedures (SMPs), and more.
Organize and communicate compliance requirements transparently across your fleet.
Empower digitalization and unite your teams
Facilitate creating and sharing documents with teams across the fleet with comprehensive features.
Automate document workflow
Create documents faster with an approval process with notifications that helps you streamline task completion.
Get easy access to important documents
Provide easy access to contextual standards and procedures to the user in the field using any mobile device.
Explore the features that help you manage documents with greater control, access, and process efficiency.
Version Comparison
Use Standard Versions Comparison to ensure that employees are working from the latest standards and can easily identify any changes, with added content highlighted in green and deleted content in red.
Document Subscription
Allow Users “subscription” to relevant documentation.
Document Acknowledgement
Create and maintain “must read” notification groups and assign users to them. Users can mark documents as read by “Acknowledging” the corresponding document, and managers can see who read or did not read a document.
Flexible Workflows Engine
Incorporate digital workflows supporting the creation, submission, revision, rejection, approval, and publication of the company standards through powerful business rules.
Folder Categories
Create folder tree to better categorize and organize content.
Hyperlinks
Create hyperlinks to texts within other documents.
Positions Support
Assign Documents to Positions instead of specific Users or Users Groups, allowing Users performing that position to find Documents pending reading quickly.
Printed Document Version QR Code Verification
Avoid mistakes by validating that a printed document version is the latest by scanning its QR code.
Access Rights
Configure appropriate access controls to ensure the security of the documents within the software.
Integrate without the headache.
Seamlessly integrate with existing products of the ITsynch suite and with other third-party systems for inspections, quality standards, and ERP Management.
